Guide
Adding your first piece
Registering a piece is one guided flow, and it is the same flow whether you made the work or bought it. On the website it is the + Upload button in the top navigation. In the app it is Add a piece on the Collection tab.
What it asks for
Photos first, then whether you are the artist or a collector, then your watermark choice, then the details: title, story, medium, materials and dimensions. It is resumable, so you can leave it half done and come back.
You do not need everything to start. Add what you have.
The one field worth slowing down for
Your main image becomes the permanent primary record of the artwork. Everything else can be edited later; that image is the piece as far as the record is concerned, and it is what a buyer, a verifier and a certificate all point at.
So it wants to be an accurate representation rather than a flattering one. Even lighting, square on, no filter, the whole work in frame. A photograph that makes the piece look better than it is becomes a problem at exactly the moment you least want one, which is when somebody has paid for it and is holding it.
You can register something that is not finished
The same wizard handles works in progress, so you do not need a final image to begin. Add what you have, confirm ownership and save.
From there, the piece has a Work in Progress & Commissions section where you add dated notes and photographs as the work develops. This matters more than it sounds: those dated entries are evidence that you made the piece, and collectors and verifiers trust work with that evidence behind it noticeably more. A quick phone shot of the canvas at three stages counts.
You swap the placeholder for the finished image whenever the work is done.
One exception: if the piece is a commission, start it from My Collection and tick the commission option rather than using + Upload, because that is what links it to the commission tracker.
What happens once it is saved
The piece lands in My Collection with its own record and its own QR code, and with a checklist of what it can do next: build up its provenance, get a certificate, go on your Showcase, have a valuation run, be listed for sale.
None of that is compulsory and none of it happens on its own. A registered piece that you never touch again is a perfectly good outcome: it has a permanent private record, and that record is the thing that is worth something later.
What "complete" looks like
The strongest state a record can reach on its own is Green Status, which means it holds enough to support a Certificate of Authenticity: a title, a medium and materials, dimensions, a linked artist profile, an artist story or statement, at least one provenance note or fingerprint record, and a primary image.
You are not expected to hit that on day one. Verity shows you which parts you have and which are still missing, so it is a checklist rather than a guess.
How long it is kept
Drafts are temporary. Anything saved to your gallery is kept permanently as your private canonical record, and you keep control of its visibility and whether it is for sale.
Register a piece
Finished or half finished, yours or bought. It takes a few minutes and it stays private.