Guide

Recording a sale that happened off Veriroo

Published 23 September 2026 — Your collection

Not every sale happens on a marketplace. Pieces sell at fairs, from the studio, through a gallery, or to somebody who saw it on a wall and asked. When that happens the work changes hands and its record does not, which quietly undoes the thing the record was for.

Only Veriroo can update a registered ownership record, so a change of hands is not reflected until it is recorded here. Sales made through Veriroo do it automatically. Everything else, you record afterwards.

How it works

Open the piece in your collection and start a transfer. You give the new owner’s email address, say what happened (a sale, a gift, an inheritance) and optionally where it happened and on what date. They are invited by email, and the piece moves when they accept.

Nothing is charged. You do not have to enter a price. If the piece carries a Certificate of Authenticity, the certificate follows the work to its new owner rather than staying with you.

At a fair, the buyer can do their side on their phone: they scan, confirm, and leave as the registered owner. No app required.

The decision that locks permanently

This is the part worth reading twice, because it happens once and cannot be undone.

A resale royalty is a creator right, so only the verified creator sets the rate. The first time a piece sells, the incoming owner is shown that royalty and asked, once, whether they accept it. If they agree, it locks at that percentage. If they decline, it locks at zero. Either way it is permanent: nobody can raise it, lower it or remove it afterwards, and every later transfer carries the same value without asking anybody again.

So if you are an artist recording a sale you made before joining Veriroo, set your royalty before you record the transfer. Once the transfer is recorded, that door has closed.

And be prepared for a decline. Somebody who bought the piece three years ago had no opportunity to agree to a royalty at the time, so they may well say no. That is their call, and it is the honest design: a royalty somebody never consented to would not be worth much as a promise.

What a recorded transfer does and does not do

It updates who owns the piece, moves the certificate, and adds the change of hands to the provenance record, so the next person to look sees an unbroken chain rather than a gap.

It does not pay a royalty. Veriroo can only pay one automatically on a resale that goes through Veriroo, because that is the only sale we handle money for. The royalty is recorded on the piece either way, which matters for every future sale.

Why bother, if the buyer already has the piece

Because the record is what makes the piece resellable later, and an unrecorded sale is a hole in it. A buyer three owners from now sees either a continuous chain or a piece that appears to have been owned by its maker for a decade and then turned up somewhere. The first is worth more than the second, and the difference costs you one email today.